Windsor Manager Assistant (MA) -
Summary
The Manager Assistant position is a Temporary full time position to cover a
Maternity Leave of Absence.
Based within the Windsor office, the Manager Assistant is responsible for
supporting the day-to-day business activities of a team of senior managers and
managers within our three lines of service.
You will be responsible for preparing documents, ensuring consistency with firm
standards, organizing logistics and materials for internal and external
meetings, making travel arrangements, preparing expense reports, and other
related duties that will enhance the effectiveness of your managers. Manager
assignments are subject to change from time to time, as required by the
practice.
Critical attributes for the MA position include a positive, flexible "can do"
attitude and excellent interpersonal and communication skills. Your attention
to detail, discretion in handling confidential information and your ability to
prioritize and adapt to changing demands and deadlines, will be essential to
your success.
Key Accountability and Responsibilities
Develop and maintain a database of existing clients
Draft engagement letters
Log incoming and outgoing tax compliance projects
Draft covering letters for completed returns
Assemble completed returns and where applicable, e-file returns
Preparation and typing of Financial Statements
Type, format and edit standard and non-standard documents using MS Word, Excel
and PowerPoint and other software as required (e.g. correspondence, reports,
presentations and other documents)
Draft standard and non-standard correspondence
Coordinate with other departments to ensure timely production of documents
Organize materials and logistics (reserve meeting rooms and AV equipment,
arrange catering, etc.) for internal and external meetings
Make travel arrangements using AMEX travel
Prepare expense reports
Provide details of managers' whereabouts and/or availability by viewing their
Lotus Notes calendar
Fax, photocopy and scan documents
Arrange conference calls
Answer and respond to telephone calls transferred from managers' voicemail
Sort and circulate incoming mail
During extended 'manager' absences, provide telephone coverage and review
incoming mail
Other related duties and/or activities core to the managers' responsibilities,
as requested.
Career Profile/ Personal Competencies
Advanced level of proficiency in MS Office, with strong skills in Word,
PowerPoint and Excel
Able to communicate effectively with the team, other staff and clients
Adaptable and able to work within tight deadlines, showing flexibility
Excellent oral and written communication skills (including strong spelling,
editing, proofreading, punctuation and grammar skills)
Effective listening skills
Maintain an image of professionalism and integrity
Exceptional organizational skills and the ability to prioritize multiple
responsibilities
Excellent judgment and strong problem solving skills
Experience
This role is best suited to an individual who has a minimum of 3+ years of
successful experience in an administrative role, preferably in a professional
services (i.e. legal or accounting) environment, supporting a fast-paced,
professional team of managers and senior managers.
Education
High school diploma required.
Post-secondary school studies (certificate/diploma) in Office or Business
Administration is an asset.
Other Information
Preferred working hours: 8:30 a.m. to 5:00 p.m.
Flexibility to work overtime when required.
If interested, please apply online using the link below.
Dorifor Tax Group - our portfolio of tax sites:
